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The Association's Constitution,aims, membership, subscription rules and management details


NAME:           KLM Retirees Association UK&Ireland

ADDRESS:      The registered address of the Association shall be that of the Secretary in office at that time.

OBJECTIVES:      

 a) The renewal of old friendships and the maintaining of contacts between members.

 b) The encouragement of personal visits between members especially to those whose circumstances do not allow freedom of mobility.

c) The formation of social links with other KLM organizations both locally and internationally.

d) Any other activities that might be of benefit to KLM retirees in the U.K.and Ireland.

QUALIFICATION FOR MEMBERSHIP:

Any person who has retired from KLM employment and their spouse or partner.  

Any former employee of KLM or KLM UK subsidiary, with 5 or more year’s service and their spouse or partner.

The Widow or Widower of either of the above who wish to remain members after the death of the spouse or partner.

SUBSCRIPTIONS:

a)  All members shall pay an annual subscription, the amount of which shall be proposed by the Committee and shall be approved at the Annual General Meeting

  b) All subscriptions shall be paid before the 31st January of each year. Members joining on or after 1st July in any year will be required to pay one half of the annual subscription to cover the remainder of the year.

c)  Failure to pay subscriptions by January 31 shall be deemed, by the Association's Committee, as an act of resignation.

MANAGEMENT OF THE ASSOCIATION:

a) The President

The President will be the General Manager of KLM (UK & Ireland) provided that this is acceptable to the incumbent.

b) Committee

The Management of the Association shall be entrusted to a committee, consisting of the Chairman, Vice-Chairman, Secretary, Treasurer and a minimum of four other members of the Association elected annually at the AGM. The Committee shall meet as required. Five Committee members at a Committee meeting shall form a quorum provided that at least one of the following is present:- Chairman, Vice-Chairman, immediate past Chairman, Secretary or treasurer. In the event of both the Chairman and Vice-Chairman being absent the Committee shall appoint a Chairman for the meeting who shall have a casting vote.

c) Casual Vacancies

The Committee shall have the power at any time to fill any casual vacancy which may occur among the Officers and Committee. Any Officer or member of the Committee so appointed shall hold office only until the next following AGM but shall then be eligible for election.

d) Annual General Meeting

An Annual General Meeting shall be held on or before the 31st March each year and fifteen months shall not elapse without a General Meeting. The exact date shall be arranged by the Committee and the Secretary shall advise the members by circular at least 3 weeks beforehand.

 At the Annual General Meeting, the following business shall be conducted :-

1. The presentation and (if accepted) the passing of the accounts for the previous year. The accounts shall first have been checked by an independent qualified person not being a member of the association.

2. The election of an Independent qualified person to check the following year accounts  

3. The election of Officers and Committee.

4. Such other business as shall have been communicated to the Secretary and included in the notice of the meeting sent to the members. Members who desire to raise matters for the agenda shall advise the details to the Secretary at the latest by 15th February in any one year.

e) Extra Ordinary General Meeting:

An extra ordinary General Meeting may be convened at any time by the Committee, or within 30 days of a request by at least 25% of the total membership of the Association. Such a request must state the purpose of the meeting to be called.

f) Voting:

At all meetings of the Association each member shall have one vote.  In the event of a tie the Chairman of the meeting shall have a second casting vote.

g) Meetings:

The Chairman or Vice Chairman of the Association shall preside at all meetings of the Association - if either shall not be present within 15 minutes after the time appointed for the meeting or has signified their inability to attend the meeting, the members present and entitled to vote shall choose one of their number to be the Chairman of the meeting.

h) Dissolution of the organisation:

If the committee decide that the organisation should be dissolved,  it should call a meeting of all members, giving 21 day notice. The proposal to dissolve must be confirmed by a two thirds majority of those present and voting, Any assets held by the organisation, shall be disposed of to a charity or as agreed, again, by a two thirds majority of those present and voting.

i) Alteration to this document, The Constitution:

No alteration or addition to this document shall be made, except by a resolution carried by a majority of at least two thirds of the members present at a General Meeting, the notice of which shall have contained particulars of the proposed alteration or addition.

1985 version amended by majority, at the AGM on 05 April 2008